Gantt Chart Template

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• Excel Gantt chart (XLSX)
• Weekly Gantt (PDF)
• Monthly Gantt (PDF)
• Task breakdown (DOCX)
• Milestone tracker (XLSX)

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5 files · XLSX, PDF, DOCX

Gantt Chart Template Pack

Excel Gantt chart with automatic bars (16 weeks), printable weekly and monthly Gantt charts, a Word task breakdown worksheet and an Excel milestone tracker.

• Excel Gantt chart (XLSX)
• Weekly Gantt (PDF)
• Monthly Gantt (PDF)
• + 2 more

$7.00 USD, one-time 5 files · about $1.40 each

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Free sample: Excel Gantt Chart (PDF, 116 KB)

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Free printables

Single sheets you can print right now, no sign-up. The full pack adds every sheet in one download plus the editable files.

Printable Gantt Chart Template1 page · free PDFPrintable Weekly Gantt Chart1 page · free PDFPrintable Monthly Gantt Chart1 page · free PDFPrintable Task Breakdown Sheet1 page · free PDFPrintable Milestone Tracker1 page · free PDF

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What a Gantt chart shows

A Gantt chart lists a project’s tasks down the left side and shows time across the top. Each task is drawn as a bar from its start to its finish, so you can see at a glance what happens when, which tasks overlap, and how long the whole project will take. Milestones — key dates such as a launch or a sign-off — are often marked with a diamond or a highlighted cell. Named after Henry Gantt, who popularised the format in the early twentieth century, it remains the most widely used way to present a project schedule.

How the Excel template works

Change the start week or duration and the bar moves. Insert rows for extra tasks and copy the formulas down. For projects longer than 16 weeks, copy the last week column to the right and change the week number in the formula.

Building a good project plan

1. List the deliverables — what the project must produce.
2. Break each deliverable into tasks of one to four weeks; smaller tasks are easier to estimate and track.
3. Put tasks in order and note dependencies — which tasks must finish before others can start.
4. Estimate durations with the people doing the work, and add a buffer for risk.
5. Assign one owner per task.
6. Mark milestones such as approvals, launches and reviews.
7. Share the chart and update it weekly.

Dependencies and the critical path

Some tasks cannot start until another finishes: you cannot test a product before it is built. The longest chain of dependent tasks from start to finish is the critical path; any delay on it delays the whole project. Tasks off the critical path have slack and can slip a little without changing the end date. Knowing which tasks are critical tells you where to focus attention and resources. Simple templates show dependencies with notes; dedicated project software can calculate the critical path automatically.

Templates in the pack

• Excel Gantt chart — automatic bars over 16 weeks, sample tasks included.
• Printable weekly Gantt chart — 12 weeks, for sketching plans by hand.
• Printable monthly Gantt chart — 12 months, for long projects and annual plans.
• Task breakdown worksheet (Word) — list deliverables, tasks, estimates and dependencies before building the chart.
• Milestone tracker (Excel) — planned vs actual dates with days of variance.

Example: a website redesign

Visual design overlaps with wireframes by one week, and content runs in parallel with design. Development starts after design sign-off, so design → development → testing → launch forms the critical path.

Keeping the chart useful

• Update status every week in a short meeting.
• Record changes rather than silently moving bars — note why a task slipped.
• Keep it readable: 15–30 tasks on the main chart, with detail in sub-plans.
• Colour or flag blocked tasks.
• Share a PDF snapshot with stakeholders who do not need the spreadsheet.

Formats

Excel Gantt chart and milestone tracker (with formulas), Word task breakdown worksheet, and printable PDF weekly and monthly Gantt charts (US Letter landscape; A4 with “Fit to page”).